Commercial landscaping company: $300K in SG&A savings from a custom field operations platform

Situation

A multi-branch commercial landscaping company managing large property contracts engaged Cameo Consulting to replace its manual back office. Crews recorded time on paper, office staff re-keyed it into payroll, and work orders, proposals, and job costs lived in separate spreadsheets. Ownership wanted one system connecting the office, 400+ field users, and customers.

Approach

• Built the office layer: contracts, a live scheduling board, AI-parsed inbound work orders, proposals, and labor and profitability tracking by job.
• Shipped an offline-capable mobile app for 400+ field users, with PIN check-in, job photos, materials, and voice notes.
• Automated time, drive, and lunch tracking in the app, feeding payroll directly with no manual entry.
• Launched a customer portal where clients view completed work, e-sign approvals, and submit new requests.
• Integrated vehicle telematics and built BI reporting so managers see trucks, crews, and job profitability in one place.

Results

• $300K in annual SG&A savings by replacing manual time entry with automatic tracking that flows straight to payroll.
• 400+ field users check in, log work, and capture job details on the app, including on sites with no cell coverage.
• The platform is still in production more than 3 years later, running daily operations across every branch.